13Taking online payments: what a pay link does to your collection times
Most late payment is friction, not refusal. A client who can pay from the invoice in thirty seconds behaves differently from one who has to log into a banking portal.
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Invoicing guides for service businesses.
Practical guidance on what belongs on a UK invoice, the payment terms clients actually respond to, chasing late payment, and billing repeat work without rebuilding the same invoices every month.
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47 guides across five topics.
10Invoicing basicsGet the document right the first time.06Getting paidTurn issued invoices into cleared payments.13Industry guidesBilling built around how your trade actually works.12Billing workflowsRun billing as a process, not a monthly scramble.06Business growthThe numbers behind a service business that scales.
01 / Latest guides
Invoice clearly. Get paid sooner.
Showing 13–24 of 47 guides
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14VAT invoices: what changes when you register
Registration changes the document, not just the total. What a full VAT invoice has to carry, and the three details businesses most often get wrong.
15Connecting invoicing to your accounting software
Two systems holding the same invoices will disagree eventually. What should flow between them, in which direction, and what you still have to check yourself.
16Reading an aged debtors report: the numbers that predict your cash
A single outstanding total tells you almost nothing. Split the same figure by age and it starts predicting which money is arriving and which is already in trouble.
17Statements of account: chasing several unpaid invoices at once
When a client owes you for four invoices, sending a fifth reminder about one of them is the wrong move. A statement puts the whole balance in front of them.
18Deposits and stage payments: invoicing before the job is finished
On a long job, waiting until completion means funding your client for months. Deposits and stage payments move the risk back where it belongs.
19Time and materials invoicing: turning timesheets into an invoice a client will pay
Time and materials billing fails at the description, not the arithmetic. What a client needs to see before they will approve hours they did not personally watch.
20Invoice software for security companies: a UK guide
Guarding contracts bill the same sites every month and still change every week. A billing routine that separates the contracted hours from the cover shifts.
21Credit notes: correcting an invoice you already sent
An issued invoice is a record, not a draft. A credit note is how you correct one without breaking the audit trail behind it.
22Pro forma invoice: what it is and when to send one
A document that looks exactly like an invoice, asks for nothing, and exists purely to let a client raise payment before the work is done.
23Invoice numbering: a system that scales to 5,000
Most numbering schemes look tidy for a year and then collide. What separates the ones that survive from the ones you have to migrate away from.
24Purchase order vs invoice: why the PO number decides when you get paid
A purchase order is the client giving themselves permission to spend. Without its number on your invoice, their own system will not let them pay you.
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